Eliminate Recordkeeping Guesswork

An All-In-One Solution to Help you Build a Zero-Incident Culture

VelocityEHS, the leading EHS software provider, has taken the frequently disparate processes of Incident Notification, Case Management, Recordkeeping and Corrective Actions management, and integrated them into a single easy-to-use cloud-based system. Our Incident Management solution centralizes all of your workplace incident data in one place, giving you a companywide view of all your recordable and near-miss cases. Now you can leverage real-time analytics to identify incident trends and proactively implement corrective actions that can ultimately prevent accidents.

Incident Notification

  • Collect detailed information on all incidents (e.g. injuries, illnesses, near misses, hits and hazards) within a single system 
  • Quickly record and report incidents to key safety personnel in the field using the VelocityEHS mobile app
  • Capture relevant information right where incidents occur using your device’s camera and voice-to-text features 

Case Management & Recordkeeping

  • Perform detailed incident investigations, risk assessments and root cause analyses 
  • Schedule and track corrective action assignments, and set up email notifications for upcoming or missed deadlines
  • Automatically generate submissible OSHA forms 300, 300A, 301 to simplify compliance

Followup & Reporting

  • Instantly export your OSHA 300A to a properly formatted CSV file for direct submission to OSHA's Injury Tracking Application
  • Isolate trends and contributing factors with comprehensive and agile reporting
  • Track leading indicators to evaluate preventative activities and employee engagement
  • Configure reports and dashboards to optimize visibility into critical incident metrics

To learn about the full suite of VelocityEHS software solutions, including Audits & Inspections, Management of Change, Risk Analysis, Compliance Management, Environmental Management, Ergonomics, Training Management and more, visit our website at www.EHS.com.

OSHA Recordkeeping

The Problem

The Bureau of Labor Statistics reports that roughly 4 to 6 thousand workplace fatalities, and between 3.9 and 4.5 million nonfatal injuries and illnesses occur each year.

In 1970, Congress enacted the Occupational Safety and Health Act to protect workers from known hazards in the workplace. Provisions of the OSH Act compelled employers to prepare and maintain records related to occupational injuries and illnesses. OSHA's Recordkeeping Standard was implemented as a way to track various accidents or illnesses occurring in a particular workplace or industry. Since then, injury and illness data submitted by employers has been used by OSHA to develop new regulations to protect workers, and target its inspections and other enforcement efforts more effectively.

In 2001, and again in 2016, OSHA updated the standard (29 CFR 1904) to simplify its reporting rules and bring about greater accountability for injury and illness recordkeeping. Employers covered by the regulation, generally those with more than 10 employees, are required to:

  • Notify OSHA of work-related incidents that result in employee deaths within 8 hours, and all inpatient hospitalizations, amputations and losses of an eye within 24 hours of finding out about them.
  • Provide injury and illness records within 4 business hours of request by an OSHA representative
  • Fill out required OSHA injury and illness recordkeeping forms within 7 days of a recordable incident
  • Annually post, from February 1–April 30, a summary (OSHA Form 300A) of all workplace injuries and illnesses, and make the form clearly visible to employees and new applicants

Managing these processes using a paper-based system is costly and cumbersome, and accessing records stored in file cabinets, spreadsheets, etc. across multiple locations is both difficult and time consuming. What's more, many businesses covered by OSHA's Recordkeeping Standard are now required to electronically submit injury and illness data to the agency through its online Injury Tracking Application (ITA). Companies with 250 or more employees must electronically submit information from OSHA Forms 300, 300A and 301 annually. Companies with 20-249 employees in industries with high injury rates must also submit info from form 300A forms annually. 

With OSHA's new electronic recordkeeping requirements, companies who still rely on paper or spreadsheet-based injury and illness tracking systems are at even higher risk for noncompliance. Employers who fail to maintain accurate, up-to-date records may find themselves facing stiff penalties, not to mention the staggering costs of lost work days, increased workers’ compensation premiums, employee turnover, potential legal fees and negative press that often result. It is more critical than ever that organizations implement a solution to ensure compliance with the OSHA recordkeeping mandate.

Our Solution

VelocityEHS has responded by developing a simple, yet powerful EHS Incident Management solution to help you more effectively manage OSHA Recordkeeping requirements, better understand risks, simplify compliance, and promote a safer work environment at your organization. Our Incident Management solution allows safety professionals to consolidate all of their workplace incident information into one convenient location. From there, you can perform sophisticated analytics to better identify workplace hazards, understand root causes, and implement corrective actions in order to build a culture of zero-incidents within the work environment. Our solution centralizes the recording, tracking and reporting of workplace injuries, illnesses, exposures and other incidents in order to streamline compliance with OSHA's Recordkeeping Standard, and even allows you to instantly generate properly formatted injury and illness reports for fast and easy electronic submission to OSHA's ITA.

Why VelocityEHS?

Environment, health & safety (EHS) and HR professionals are continuously asked to do more with fewer resources, while at the same time, the demands for staying in compliance are getting more and more difficult. No matter what industry you’re in or how big your organization is, managing workplace injuries and illnesses, and helping employees avoid risks from hazards is critical to your business. Even a minor accident or exposure can have serious implications in terms of lost productivity, skyrocketing insurance costs and workers’ compensation claims, not to mention potential legal fees and fines for noncompliance.

At VelocityEHS, we understand the importance of protecting your most valuable assets – your employees. Our goal is to help business of all sizes improve workplace safety, and ultimately, simplify compliance. We designed our Incident Management solution to enable EHS and HR professionals to centralize their OSHA recordkeeping — including all of the tracking and reporting of workplace injuries, illnesses, exposures and other incidents — in order to help them better identify workplace hazards, understand incident root causes, and implement corrective actions to prevent accidents from reoccurring.

Here are Some Key Reasons to Choose Incident Management from VelocityEHS:

  • Put your company on a path toward zero incidents
  • Quickly identify hazards, risks, and injury and illness trends in your workplace
  • More effectively promote safety initiatives throughout your entire organization
  • Eliminate disparate or redundant paper-based injury and illness recordkeeping processes
  • Minimize costs associated with accidents and employee incidents
  • Save time and money in meeting OSHA Recordkeeping compliance requirements

Call Us Now: 1.888.362.2007 . One of our experts will help you create a solution to meet your compliance needs. Outside the U.S., dial 1.312.881.2000.