Early Warning! OSHA Form 300A Posting Date Approaching – Starts February 1

As a reminder, your company may be required to post an OSHA Form 300A.  This is a summary log of all work-related injuries and illnesses that occurred at your place of business in 2011.  The posting period is from February 1 through April 30, 2012. You can download forms 300, 300A, 301 from OSHA's Injury & Illness Recordkeeping Forms Web page.

This mandate is part of OSHA’s Recording and Reporting Occupational Injuries and Illnesses Standard, 29 CFR 1904.

The summary should contain the total numbers of job-related injuries and illnesses that occurred in 2011 that were logged on the OSHA 300 form.  Employment information regarding the annual average number of employees and total hours worked during the calendar year is needed to calculate incidence rates.

Even if there were no recordable injuries or illnesses in 2011, you are still required to post the form with zeros on the total line.

Make sure to post the summary log in a common area where your employees have access. Typically these are found where other internal notices and safety information is displayed.  It must be certified by a company executive and remain posted from Feb. 1 to Apr. 30, 2011.

You should also make sure that copies are made available to employees who may not see the posted summary because they may not report to a fixed location on a regular basis.

Unless your company is exempt from the requirement, be sure your records are in order now and that you have separate forms for each work site.

How do you know if you’re exempt?  Basically, if your business has 10 or fewer employees you’re exempt.  Unless you have a fatality. That you must report.  Also, certain industry sectors are exempt… here’s a list.

If you’re managing this process on paper, it could get quite tedious and time-consuming.  It might make sense to consider  an on-line solution for electronically recording and tracking workplace injuries and illnesses.

The real beauty of managing these forms electronically is that you can use the data to run trend analytics to help you better identify hazards, implement corrective-action measures and hopefully prevent accidents from recurring.

**NOTE: We've had a couple of questions come in around Form 300A that we wanted to address.

Question: Are there any change to Form 300A for 2012?

Answer: No, there are no new changes for 2012 when it comes to filling out form 300A.

Question: Since we are posting in February, do you have to include January 2012 on Form 300A?

Answer: No, Form 300A covers the previous year only - in this case January 2011 - December 2011.

For answers to more questions, take a look at our blog post 5 OSHA Recordkeeping Facts You Should Know.