As a reminder, your company may be required to post an OSHA Form 300A. This is a summary log of all work-related injuries and illnesses that occurred at your place of business in 2008. The posting period is from February 1 through April 30, 2009.
This mandate is part of OSHA's Recording and Reporting Occupational Injuries and Illnesses Standard, 29 CFR 1904.
The summary should contain the total numbers of job-related injuries and illnesses that occurred in 2008 that were logged on the OSHA 300 form. Employment information regarding the annual average number of employees and total hours worked during the calendar year is needed to calculate incidence rates.
Even if there were no recordable injuries or illnesses in 2008, you are still required to post the form with zeros on the total line.
Make sure to post the summary log in a common area where your employees have access. Typically these are found where other internal notices and safety information is displayed. It must be certified by a company executive and remain posted until Feb. 1 to Apr. 30, 2010.
You should also make sure that copies are made available to employees who may not see the posted summary because they may not report to a fixed location on a regular basis.
Unless your company is exempt from the requirement, be sure your records are in order now and that you have separate forms for each work site.
How do you know if you're exempt? Basically, if your business has 10 or fewer employees you're exempt. Unless you have a fatality. That you must report. Also, certain industry sectors are exempt... here's a list.
If you're managing this process on paper, it could get quite tedious and time-consuming. There are a number of vendors that offer software of on-line systems for electronically recording and tracking workplace injuries and illnesses. But the real beauty of managing these forms electronically is that you can use the data to run trend analytics to help you better identify hazards, implement corrective-action measures and hopefully prevent accidents from recurring.
The real beauty of managing these forms electronically is that you can use the data to run trend analytics to help you better identify hazards, implement corrective-action measures and hopefully prevent accidents from recurring.
For an elegant solution to electronic recordkeeping, check out MSDSonline's solutions for recording and tracking workplace injuries and illnesses.