Incident Management Account
The Bureau of Labor Statistics reports that roughly 4 to 6 thousand workplace fatalities and
3.9 to 4.5 million nonfatal injuries and illnesses occur each year in the United States.
Employers who fail to maintain up-to-date and accurate records may find themselves facing
citations and fines. Paper-based recordkeeping is costly and cumbersome, and sifting through
file cabinets, folders, binders and spreadsheets is difficult and time-consuming.
Our powerful Incident Management Account enables you to centralize all of your incident
data into one easy-to-use system, giving you a company-wide view of all your recordable and
near-miss cases. You can leverage the system’s analytics to identify hazardous trends and
proactively implement corrective actions, which can ultimately prevent accidents.
We’ve integrated the often disparate processes of Incident Notification, Case Management and
Recordkeeping, and Followup into a single collaborative, on-demand application.
Our Incident Management Account provides a number of features that help you promote
broader safety participation across your organization. Our customizable Web-based Incident
Notification Form provides employees with a simple tool to quickly notify you, supervisors or
other key safety personnel of an incident. This speeds up the process of documenting cases
and creates a culture of broader safety awareness.
Case Management & Recordkeeping
Our built-in Case Manager provides a single place to record, manage and track all of your workplace
incidents in order to streamline compliance with OSHA 29 CFR 1904 reporting requirements. Here
you can easily create, search, view and update cases.
A simple 4-Step Case Creation Guide walks you through the process of recording cases for any
workplace occurrence so that you can consolidate and manage all of your cases in one place. You
can attach related files (images, videos, notes, accident reports, etc.) to a case for a single
point-of-reference.
At-a-glance icons appear for cases that are deemed OSHA recordable based on the case type and other
incident details, ensuring you have entered all the required incident information for filling
out the appropriate OSHA Forms.
What’s more, once you’ve entered the case information, you can quickly and easily generate OSHA
Forms 300, 300A and 301, Sharps Injury Logs, First Notification Worksheets, etc. – all with a simple
click of a button.
The application’s powerful analytics provide in-depth risk and root-cause analyses to help you
better understand trends, identify high-risk and unsafe working conditions, and measure the
performance of your safety initiatives.
At the same time, built in corrective-action management workflow allows you to easily flag and
assign corrective measures for each case and schedule follow-up dates that can automatically be
populated into the system’s built-in Safety Calendar or into your Outlook calendar.
Reporting tools let you generate easy-to-read charts and spreadsheets, which you can export and
distribute to key safety-team personnel. Our unique safety-team interface allows employees to
view — in a read-only format — departmental cases (with sensitive employee information suppressed),
and trend information. This gives your employees a better understanding of the root causes for specific
incidents as well as the risks associated with near misses.
When you’re armed with better information, you can significantly impact your bottom line by
improving productivity, lowering workers’ compensation claims and reducing the risk of non-
compliance. All of this adds up to a safer, more productive work environment for your employees,
and ultimately, provides a path toward zero incidents in your workplace.
Free Quote
Call Us Toll-Free Now: 1.888.362.2007. One of our compliance experts
will assist you in creating a solution to meet your compliance needs. Outside the US, dial 1.312.881.2000.
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Benefits
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Features
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System Requirements
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Put your company on a path toward zero incidents
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Quickly identify safety risks and hazard trends in the workplace
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Simplify OSHA I2P2 compliance
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More effectively push safety initiatives through your entire organization
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Eliminate disparate and redundant paper-based recordkeeping processes
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Lower costs associated with accidents and employee incidents
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Save time and money in meeting OSHA compliance requirements
Incident Notification
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Incident Notification Form Customizable Web-based form streamlines case management by
enabling employees to notify key safety personnel of an incident; the form can be deployed throughout your organization
via an easy-to-distribute Web link
Case Management & Recordkeeping
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Case Creation Guide Simple 4-step guide identifies what information must be recorded to meet
OSHA requirements; built in intelligence ensures that all recordable information is captured
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Case Search Search by incident date, type, location, status or corrective actions
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OSHA Recordable Flags At-a-glance icons appear for cases deemed OSHA recordable based on
the case type and information relating to the incident
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OSHA Report Generation Quickly and easily generate OSHA Forms 300, 300A and 301, Sharps
Injury Logs and First Notification Worksheets with the click of a button
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Phrase Builder Creates clear and standardized case descriptions for use in OSHA Form 300, other
reports, and trend analytics
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Employee Database Securely stores employee information for quick access when creating new
cases; encrypts sensitive information to ensure employee privacy
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Physician/Hospital Database Stores physician and hospital information for quick access when creating new cases
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Incomplete Case Flag At-a-glance icons appear for cases deemed OSHA recordable but are
incomplete according to recording requirements
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Annotate Notes Post notes to a case for quick reference by others who need access to
the case information
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File Attachment Attach images, files, videos or other information relating to a case
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Case History Log Comprehensive data tracking creates an ongoing audit trail of all changes, edits or amendments
made to a case; tracks the date a change occurs and who makes the change
Followup
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Trend Analytics & Reports Case-type analysis, outcomes and contributing factors, incident
location analysis, near-miss analysis, and sharps and needle-stick analysis all output into
easy-to-read and distribute charts and exportable spreadsheets
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Corrective Action Management Workflow Create and assign corrective actions for each
case and set follow-up dates that can be automatically populated into the built-in Safety
Calendar or into an Outlook calendar
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Safety Team Interface Allows other employees to view departmental cases and trends in
order to better understand the risks and root causes, but without the ability to change case
data or view sensitive employee information
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Case Summary Email Attach a spreadsheet summary of selected cases to an email message
for quick distribution to supervisory, departmental or management staff
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Incident Rate Comparisons Compare incident rates against the latest BLS data
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Analyses and Report Export Create exportable, at-a-glance charts and reports
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Helpful Calculators Quickly calculate employee work-hour counts and DART rates
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Internet access
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Internet Explorer 7.0+, Firefox 3.5+ (Mac and Windows), Safari 5.0+ (Mac and Windows), Opera 10.0+, Chrome 6.0+ (JavaScript, AJAX and cookies enabled)
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Adobe® Reader® (v.9 or higher required)
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VGA resolution of 1024x768 or higher recommended